WE’RE SEEKING ANOTHER EXCEPTIONAL TEAM MEMBER

Legal Assistant (Full-Time)

Location:
Nicholas Family of Companies
1001 Feehanville Drive, Mount Prospect, IL 60056

Position Overview:

The Nicholas Family of Companies is seeking a highly organized, discreet, and proactive Legal Assistant to support our Corporate Counsel. This role is central to ensuring smooth day-to-day operations, professional communications, and timely administrative and legal support. The ideal candidate is detail-oriented, responsive, capable of handling confidential information, and skilled at prioritizing tasks in a fast-paced environment.

Required Qualifications:

  • 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership (executive-level support preferred)

  • Demonstrated ability to handle confidential information with discretion and sound judgment.

  • Strong written and verbal communication skills, including professional business correspondence.

  • Excellent organizational skills and attention to detail; proven ability to manage multiple priorities and meet deadlines.

  • Proficiency in Microsoft Word, Outlook, and PowerPoint; fluency in Excel.

  • Strong calendaring and scheduling skills.

Preferred Qualifications:

  • Experience supporting a legal department, Corporate Counsel, or senior management.

  • Familiarity with corporate governance documentation is a plus.

  • Familiarity with AIA contract templates is a plus.

  • Experience with document management systems, e-signature tools, and virtual meeting platforms.

  • Notary Public.

Primary Responsibilities:

  • Provide high-level administrative and clerical support to the Corporate Counsel, including day-to-day file coordination and seeing projects through to completion.

  • Oversee email management, including drafting and proofreading correspondences, organizing inboxes, flagging priorities, and ensuring timely responses as directed.

  • Prepare meeting materials and support meeting logistics (agendas, presentations, attendee coordination, room/virtual setup, minutes/notes, and follow-ups).

  • Draft, format, and edit professional correspondence, reports, and memos, with a high degree of accuracy and attention to detail.

  • Assist with legal corporate filings and related administrative tasks, including preparing documents for submission, tracking deadlines, maintaining logs, and organizing supporting documentation.

  • Maintain organized electronic and physical filing systems, including confidential and sensitive legal, corporate, and executive materials.

  • Coordinate document workflows, including version control, obtaining signatures, distributing finalized documents, and confirming receipt when needed.

  • Serve as a professional point of contact for internal teams, external partners, vendors, and counsel—ensuring timely, courteous communication.

SUBMIT RESUME

Job Type: Full-time

Benefits:

  • 401(k)

  • 401(k) Matching

  • Health Insurance

  • Dental Insurance

  • Vision Insurance

  • Health Savings Account

  • Paid Time Off

  • Long Term Disability

  • Life Insurance